The Assistant Facility Renewal Coordinator is part of the Facilities, Plant Operations, Building Maintenance Department at Vanderbilt University and is a key contributor responsible for maintaining lists of assets, attributes, and other renewal data associated with each asset.

About the Work Unit:

Plant Operations provides facilities support for all construction, renovation, and routine maintenance of University Central space and facilities; housekeeping services for approximately 5.8 million square feet of academic, administrative, residential, and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.

Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. Facilities manages major capital project expenditures totaling ~$125 million annually and facility renewal, replacement and large maintenance project expenditures totaling ~$20 million annually.

Duties and Responsibilities

• Serve as Asset Coordinator for Facilities Plant Operations
  • Utilize the work management system (AiM) to maintain lists of all assets, such as roofs, HVAC units, etc.
  • Complete asset verification process based on established process
  • Targeted approach to gathering asset information
    • Including accessing construction documents to plan route for verification
  • Data entry, manipulation, and validation of asset information
    • Utilizing AiM modules, Microsoft applications and other software.
• Ability to lift 50lbs.
• Bending, stooping, climbing, and walking
• Work on and around elevated surfaces
• Work around rotating equipment in noisy environments

Work Hours:

• Monday - Friday (8:00 AM - 4:30 PM)

Qualifications

• High school diploma or GED is necessary.
• Valid Driver's License is necessary.
• Proficient in Microsoft Office products (Excel, Outlook, PowerPoint, Access, and Word) is preferred.
• Strong written and verbal communication skills is necessary.
• Self-motivated and strong organizational skills is necessary.
• Understanding and awareness of safety precautions in mechanical environments is necessary.
• Ability to operate mobile devices, including tablets, smartphones, and laptop computers is preferred.
• Ability to read and interpret construction documents is preferred.
• Basic understanding of Mechanical, Electrical and Plumbing systems and their respective components is preferred.
• Attention to detail
• The ability to manipulate an iPad/computer
  • Or at the very least the ability to learn
• Mechanical background is preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.